Orlando4Villas Management  will help you look after your Florida vacation home and investment property even if you are an absent owner and many miles away.  We offer a comprehensive service to suit customers’ property management requirements, be it short or long term lets, or personal use for yourself and family.

Most owners will look to reap the rewards and investment opportunity of owning their Floridian home, and that means making the property available for vacation rentals.  We are very familiar with the requirements of Florida State law relating to rental property, and we combine that knowledge with a management package that makes your property very attractive to vacationers.

The services include:  General Property Management, Home Rentals, Home Cleaning (General), Home Cleaning (Departures), Lawn Services, Pool and Deck Maintenance, Pest Control, General Property Maintenance and Construction Services, Welcome Packs, Airport Collection and Returns, Attraction Tickets, Initial Home Set-up Licensing, Taxation and Legal Requirements.

Legal Requirements.

All rental homes must be licensed by the State.  An inspection of the property will be undertaken by the governing body to ensure that the minimum requirements are met.  Most of these requirements are desirable common-sense safety-related items similar to what you would have in your primary residence and designed to protect the owner / renter or the property itself.  Those requirements consist of:

·        installation of approved fire extinguisher(s)
·        installation of visual and audible smoke alarms in designated areas
·        installation of suitable security mechanisms to exterior doors and patio windows
·       suitable homeowners insurance, a copy of which will retained in the management company office.  The cost of this insurance will depend on the type of home, its size and its location.  It is recommended to add liability cover of at least $1million to the standard homeowners policy.

In addition
·        a rate card is to be maintained and lodged in the management office
·       applicable State taxes are collected and paid on managed bookings on the owners’ behalf.  These taxes consist of Resort Tax (approx 5%) and standard State Sales Tax (approx 10%).  The management company will ensure that all tax obligations related to managed bookings are met and paid at the appropriate time  -  usually monthly.  It is the owner’s responsibility to declare and pay the taxes on rentals obtained on non-managed bookings, however the management company would be happy to administer payment of that tax to the relevant authorities on the owner’s behalf if requested by the property owner.

Maintenance Services.
Regardless of you the property owner living possibly far away from your Floridian home, you can rest assured that your property’s maintenance requirements will be respectfully implemented and managed.  The Maintenance Services Package includes these items:

The Management Team are totally committed to the idea that 'first impressions are lasting impressions' and by maintaining the highest standards of cleanliness externally as well as internally, renters of the home will be instantly impressed with the property thus starting the vacation on a pleasant note, as well as the overriding fact that the property will not depreciate unduly and give years of service if properly looked after.

Owners should be realistic in accepting that use of their home will result in minor blemishes to the property and its contents.  The management team would always immediately attend to any such item if the remedial activity could be easily effected by the cleaning team and the majority of minor scuff and stain rectification would not attract any additional charge.  Any safety-related rectification requirement (such as damaged electrical connectors) would be attended to as a matter of priority using whatever method was appropriate. 

Your home in Florida will occasionally require remedial work.  Due to the extremes of tropical climate the property may from time to time require external maintenance and remedial works which will be undertaken to ensure no long-term problems occur with your property,  for example:  exterior painting, shingle renewal, guttering installation and repairs.  The management team will offer to you competitive quotations for all necessary works and/or co-ordinate any works you may decide to undertake.  Please do not hesitate to inquire about any and all works you may require.

These services are charged monthly at equal rates to provide ease of budgeting.

I.   Lawn Maintenance:  Due to the Florida sub-tropical climate, the garden areas require regular maintenance and checks to ensure tiptop condition year-round and thus enhance the overall appearance of your property.  If this is not part of the function of your Housing Association then we will arrange to do all mowing, feeding, weeding, edging etc to maintain the highest possible appearance and continued well being of the garden areas.  Most properties have an automatic irrigation system installed, which greatly assists in this area.  The frequency of lawn maintenance varies with the seasons but will be no less than twice a month.

II.   Pool and Deck:  To ensure the continued success of your property and trouble free years of use, your pool will require regular maintenance and checks.  The management team will arrange for a specialist to undertake visits to the pool to perform weekly cleans and maintain the chemical balance.  In addition to maintaining your pool, the cleaning team wil hose your deck and poolscreens at regular intervals and ensure the heating system is switched on/off as required when guests arrive and depart.  If the home is unoccupied for any extended periods, the deck furniture will be moved into the garage and subsequently replaced when your next guests arrive.  Your guests will have a 24-hour emergency facility to call, should they experience any problems with the pool area.

III.   Pest Control:  The operatives will treat the property both externally and internally, lay insecticides and controlling devices, to ensure everything is covered.  These tasks will be performed monthly to ensure continued prevention & cleanliness.  In the unlikely event that a problem should occur, there is a free call out service in operation.

Throughout the USA, UK and other large-scale vacationers markets, the company constantly advertises luxury vacation homes located in central Florida and the Gulf Coast.  Should you require rental bookings to top up your privately-sourced ones, the management company will be happy to accommodate your plans should the demand allow.

You may wish to instruct the management company to pay items such as utility bills on your behalf, in which case an escrow account is required.  In accordance with the Management Agreement, the company will provide monthly statements itemising all incoming deposits and outgoing payments from such accounts.  The company will also provide a year-end summary that is essential for calculating your tax obligations.